Article I Organization Name
(a) The organization shall be named The Bedford Athletic Association (BAA).
(b) The mailing address of the organization shall be, Bedford High School, 9 Mudge Way, Bedford, MA. 01730
(c) Other offices for the transaction of business shall be located at such places as deemed necessary by the officers from time to time.
(d) The Board of Directors shall decide the form of a seal. The Board of Directors may change this seal at any time.
Article II Purpose of Organization
(a) The mission of the BAA is to foster, promote and encourage school athletics and to do things related thereto including but not limited to; providing financial, logistical and emotional support for school athletic programs The mission shall also promote the physical, academic and social welfare of the youth of Bedford and Bedford school system.
(b) To raise funds and to assist and support school athletic programs. Fund raising shall support a strong revenue producing program assisting all athletic programs, to include the selling of advertisements, tickets, fundraisers, donations or any other legitimate method that the Board of Directors shall determine.
(c) From the funds raised (Article II - section b) the BAA will provide:
1) Awards to assist and/or recognize programs so deemed by the Board of Directors..
2) Scholarship(s) to student athletes in amounts) as approved by the Board of Directors.
3) Subsidizing of special events or programs endorsed by the Bedford School and Athletic Department, that will encourage or promote the growth of the student athlete.
4) Monies for special circumstances to be raised by special fund raising projects to meet the Athletic Department's requests in agreement with the school administration and the BAA.
Article III Membership
(a) Parents, friends, family members, and/or others of all past, present, and future athletes and such other sports interested persons who desire membership shall be eligible for membership in the association.
(b) There will be yearly membership dues of TBD. Membership will be open starting June 15 through October 15 of the current school year. Dues may be increased or decreased by a recommendation from the Board of Directors and a majority vote of the general membership.
(c) All active coaches, the principal, athletic director shall automatically be considered ex-officio members of the association.
Article IV Officer Elections
(a) Officers shall consist of a President, Vice President, Treasurer, and Secretary, There may be such additional officers, advisors, committee chairpersons, and other officials as the President(s) may appoint from time to time. The Past President(s) (from the previous year's election) who are still members of the Association remain on the Board of Directors.
(b) Election of officers shall take place at a general membership meeting of the association to be held at the end of the School year. The slate of officers should be presented to the membership prior to the election.(1)The proposed slate as nominated must be accepted by the board of directors and will be presented and voted upon at the Election meeting.
(c) Term – Officers shall serve for not less than two consecutive years.
(d) Voting – Voting shall take place during the Election Meeting, either by secret ballot or by voice vote. The President may forgo the secret balloting and call for election by a voice vote, if he/she deems that the electors are clearly in favor of such procedure. In the event there is more than one person nominated for anyone office, who ever wins the majority of votes shall be deemed the winner of that said office at the election. Only members in good standing shall hold office or vote in elections, unless the Board of Directors waives this provision.
(1) If the Board of Directors determines that a nominating committee for this election is needed, then at least two members shall be elected from the floor at a general meeting of the Association.
Article V Annual Meeting
The annual meeting shall be the last meeting of the school year. At the annual meeting all annual reports shall be received and any retiring board and officers, and the newly elected officers and new boards shall hold a joint session. All books and papers shall be transferred to the new elected administration.
Article VI Meetings
(a) The board of directors shall meet monthly. These meetings shall be held on the first Monday of the month. General assembly meetings will be at least three times per year or as scheduled by the President(s).
(b) Agenda of these meetings will be set by the President(s) to include financial reports, secretary's report, current business, new business and old business.
Article VII - Duties of Officers
It shall be the duty of President(s) to preside at all regular or special meetings and all board meetings. The President shall perform all of the duties of the office; some of which are:
1. appoint all committees and committee chair persons,
2. shall be an ex-officio member of all committees, except the nominating committee (if there is one),
3. shall also sign all contracts and disbursements,
4. shall be authorized to disburse funds with the approval of one other member of the Executive Committee.
The Vice President~ shall act as President in the event of his/her absence, death or incapacity and shall assume his duties for the balance of his term unless replaced by the Board of Directors.
It shall be the duty of the Secretary to keep a record of all regular, special and board meetings. It shall also be the duty of the secretary to maintain a procedure which is a record of the activities of the association, complied in permanent form. The secretary shall keep a list of all current members addresses, (as provided to them by the membership committee no later than the general meeting directly following the membership deadline),send out all notices and any special letters and/or other correspondence pertaining to the BAA.
It shall be the duty of the Treasurer to:
1. Receive all monies due the association; deposit same in a place approved by the association,
2. Disburse funds of the association for purposes approved by the Executive Committee.
3. Present a statement of account at all regular meetings and at other times when
requested to do so by the president,
4. Make a full report of the associations account at the annual meeting.
A committee approved by the President may audit the accounts of the Treasurer.
Article VIII- Executive Committee
(a) The Executive Committee shall consist of the elected officers. (President, Vice President, Secretary and Treasurer).
(b) The duties of the Executive Committee shall be to transact emergency business (2) in the interval between meetings.
A majority of the Executive Committee shall constitute a quorum.
(c) Meetings of the Executive Committee shall be held, as they deem necessary.
Article IX - Board of Directors
(a) The Board of Directors shall consist of the President(s), Vice-President, and Secretary, Treasurer and other directors at the boards discretion which may consist of the athletic director, school principal, and a past-president or committee member).
(b) The President(s) shall act as chairman of the Board of Directors. A majority of the Board of Directors shall constitute a quorum for the transaction of business.
(c) The Board of Directors shall have the general direction, management and control of all property, business and affairs of the Corporation They shall determine the compensation and duties, in addition to those fixed by the by-laws of the Corporation. They shall have the right to exercise all other powers in the management of the business of the Corporation not contrary to law or inconsistent with these bylaws.
(d) The Board of Directors, after being approved at the Annual Meeting, shall begin their term of office on the first day of July next.
Article X Fiscal Year
The fiscal year of the corporation shall begin on the first day of July of each year and end on the last day of June the next succeeding year.
Article XI Execution of Papers
All contracts, agreements, checks, drafts, bonds, notes and other negotiable instruments, deeds, mortgages or other papers obligations made, accepted or endorsed by the corporation shall be signed by the President and by the Treasurer, except as other wise provided in these by-laws.
2 Emergency Business shall consist of any decision that the Executive Committee deems that a decision needs to be made prior to a meeting. The Executive Committee will define the emergency.
Article XII Committees
All Committees will be appointed by the President(s); of which may consist of:
(a) Membership Committee:
Duties of the membership committee shall consist of:
1) Responsible for recruiting new and old members,
2) Sending out reminder letters (making telephone calls) be for membership deadline,
3) Collecting of dues and transferring said money to the treasurer,
4) Presenting a membership report at the general meeting,
5) Supplying the secretary and the news letter committee (if there is one) with the membership list and labels and /or disc no later than the first meeting after the membership deadline,
6) Any other duties that has been appointed by the president and committee.
(b) Scholarship Committee
The scholarship committee shall comprise of five members of the BAA selected by the Officers. No member of the committee shall have a son or daughter or other relative in the 12th grade. The scholarship will go to a student whom has demonstrated a "seventh player" attitude in the eyes of the committee.
(c) Fundraising and Events Committee
This committee will consist of a chairperson along with any other members as so deemed by the board.
(d) Program Book
This committee will consist of a chairperson along with at least two members for the purpose of organizing the format of the book; solicit donations for advertisements, printing and distribution of book.
(e) Hanscom AFB Liaison Committee
This committee will consist of a chairperson along with any other members as so deemed by the board.
Article XIII Amendments
These by-laws may be amended by vote of the association at a special meeting. Notice of the proposed amendment must be given at least 30 days prior to the meeting. The vote to amend or repeal will be valid if a quorum is present and said vote represents the majority of the quorum or any amendment to these by laws may be proposed at any regular meeting, to be adopted by a majority vote at the following meeting, provided the proposed amendment receives the approval of the Executive Committee during the interim.
Article XIV Relationship with School Principal and Athletic Department
The BAA shall operate in full support of the school principal, athletic director and coaches. At no time should the BAA make recommendations or become directly involved in the day to day operation of the school Athletic program. The BAA serves only to support the high school athletic program and has no way or direction of policy established by the school principal or athletic director. The principal or his/her representative (I.e. assistant principal) and the athletic director shall be ex-officio members of the association.
Article XV Order of Business
The order of business at all meetings of this organization shall consist of the following:
Meeting called to order
Reading of minutes of the previous meeting
Reports, if any, of officers and committed chairpersons